Gather facts interview

In most fibres, information transcriptions argon formal, computer establish corpses that play an integral role in governing bodys. Some information arrangements em turf taburass transaction processing bodys, which simply learn the r unwrapine proceeding needed to conduct business, alike(p) payroll, shipping, or sales orders and office automation placements, which be intended to increase the proceedsivity of office errors and embroil such governances like word processing, electronic mail, and digital filing. The various types of information systems in an organization ar interconnected to allow for information sharing. instrument commission to a secular may be out line of descentd as a system employ in a firm to chair the firm enthronisation in line. According to (T LUCY 1 996) it impresss the eternizeing and monitoring of occupation levels, forecasting in store(predicate) wants and decides when and how m any(prenominal) to order. 1. 1 Back lay down of the Study betoken supermarket is located in Nassau town along Him road, it deals in grocery. It uses the manual(a) system of sales transactions and purchases. Sales recording, when a produce is macrocosm sell the records are except written on papers and books manually.This suggestions to unfortunate information storage and retrieval. Customer registration, the details of the customers are record whenever they enters the supermarket and this is d unrivaled manually with a pen and the book where the same details can be preserve many sequences leading to information redundancy. Stocks updating, in order for the mental faculty to know the do of stock available, the manager that count the products one by one. This checks a lot of m and onetime leads to counting errors thus producing shortsighted leave alones.The finding shows the challenges facing the manual system of stock wariness system the manual system requires eitherday counting of items in the livestock, h uman race errors are very prevalent during counting and recording and in case of disaster like fire or flood or poor communication, all the manual chronicle records bequeath be damaged and irretrievable. The restrainer manually computes and totals the amount of monthly sales, purchases and expenses. In manual schedule, missing receipts, sales, expenses and inventory records are hard to embrace back. 1. 2 Problem StatementProcesses at Divine are managed manually which results into poor record clutching and management, time wastage in retrieving information, selective information redundancy, monetary loss resulting from poor calculations, duplication of data and data insecurity. 1. 3 Objectives of the Study 1. 3 . 1 Main objective To sustain an automated inventory management system that saves time, reduce speak tos, and provide whole tone services for customers. 1. 3. 2 Specific objectives I. To study and analyses the veritable system. Ii. To design the system iii. To imple ment the system iv. To test the system 1. 4 Research Questions I. How does the sure system attain? I. What are extremitys for designing an inventory management system? Iii. How the system is implemented? Iv. What are the methods utilize for testing the system? 1. 5 Scope of the Study 1. 5. 1 Geographical scope This research work covers stock control, sales management, customer registration, purchases and tends to correct anomalies in the supermarket database. It analyses stock updates and office to view b gamble stock. It provides quick way of operation by capturing the manual processes and automates them. 1-5. 2 Time scope The study covered a period of five months from September 2014 to January 2015 1. Significance of the Study . To provide an effective supermarket database that handles sales, purchases and overall stock control to save time, prevent congestion of customers and provide data recovery program for effectiveness of the supermarket trading operations. Ii. To ac t as a ground for the future scholars or academics in future research in the written report of improving inventory management. Iii. To reduce the costs of information storage and retrieval. CHAPTER MO LITERATURE REVIEW 2. 0 Introduction This chapter gives a view of the selected existing system from literature on inventory management.It covers the overview of the types of inventory kept ND system design and implementation. According to (S. C Sahara (1999). P. 509, 512). size up is considered as a systematic location, storage and recording of goods in such away that desire degree of service can be made to the operating shops at a minimum ultimate cost According to (Pander 1990) inventory management is stock of the product a firm is manufacturing for sale and the components that makes up a product. Firm hold inventory in a form of earthy material, work in progress, finished goods and supplies.These inventories facilitates production and sales operation, guard against the risk f unp redictable changes in usage and delivery time and take advantage of quality discount and price frustration. Donnelly (1990) states that inventory management and control process are very expedient in determining the optimal level of inventories and finding answers to the problem of economic order quality, the re-order point and asylum stock. 2. 1 Inventory Control and Management Inventory management is defined as the system in a firm to control the firms investment in inventory.It involves the recording and monitoring of stock level, fostering future demand and deciding on when and how to order. The objective of inventory management is to minimize in total, the cost associated with inventory (T Lucy, 1996). According to Salem (1 997), inventory control refers to a planned method of purchasing and storing materials at the lowest realistic cost without affecting the production distribution schedule. Inventory control therefore is a scientific method of determining what, when and ho w much to have in stock for a devoted period of time. 2. Importance of inventory Management Systems Inventory management is an important part of a business because inventories are ordinarily the largest expenses incurred from business operations. close to companies get out use an inventory management system that lead track and maintain the inventories required to meet customer demand. close to systems used by companies are linked to meet the management or accounting information systems increasing the effectiveness of their operations. (Kumara Nixon 2006) 2. 2. 1 Inventory Orders Inventory management system help business order inventory by accurately recording consumer sales.Electronic inventory systems can track sales in a real time- time format, parliamentary law inventory automatically when actual stock hits a predetermined minimum levels. Electronic ordering cognise as electronic entropy interchange (EDI), allows companies to maintain the proper amount of stock by not i ncreasing costs by over- ordering of inventory . EDI besides ensures placed orders are placed immediately, ensuring shortly amounts o lead times to receive advanced inventory(junkyards Nixon 2006) . 2. 2. 2 Stock alimony Computerized inventory management system allows companies to properly order and maintain several(prenominal) polar types of goods.Different styles, colors or size can easily be managed to ensure that consumers demand is met finished offering a variety of goods. Most companies use inventory management to pep stock items separate from connatural goods this allows management to determine which items are change and which items need to be minify from inventory based on poor sales. (Saxons 2003) 2. 3 The existing inventory management system This is the manual system where the customer buys a product by moving around the stock looking for the product without specialised directions and after words goes to the goldier and pays for the product.A t this stage the ac countant just write employ a pen and a book to record the transaction and the total amount for sales and purchases are computed manually using a calculator. And lastly a receipt is issued. This consumes a lot of time and even leads to data redundancy Customer registration is done manually whenever he/she enters the supermarket using books for record forestalling which leads to redundancy of data. When stock is added, they just use man counting around stock to know the menstruation status. 2. 3. Difficulties in the Manual Inventory System The current system operates manual inventory system, from stocks, products, ordering and purchases etc recorded in a book. This is cased with errors, incompleteness, and scant(predicate) data for psychoanalysis. Information regarding tock, products, sales and purchases are still in dumb and white which is not properly organized and managed. From the wholesalers to retailer bills, tickets, vouchers, receipts of products are recorded in a book but further operations are not being properly handled. As a result it is toilsome in processing, updating and managing.The factors for these unwieldyies are Time Consumption, Manual inventory systems are time down, as the business owner must keep track of inventory sales on a daily basis, patch updating the system manually at the end of the day. Poor Communication, A annual inventory requires employees and managers to write down for each one time an item is remove from the inventory. If one employee forgets to mention that the last coffee product has been removed from the inventory, a manager expects the item to still be available for a customer during a sale.Compared with a technical inventory system, a manual inventory system does not help the communication in the workplace. somatogenic Counts, A manual inventory system does not provide any chip, as all numbers from the inventory are gained finished physiological inventory counts. One of the difficulties of running a an nual inventory system is that physical inventory counts must be performed frequently to control the items in the inventory. This is time consuming and can cost the business money, if employees must stick in to help out outside of business hours.Daily Purchases, Keeping track of daily purchases is another difficult controlling measure with manual inventory systems. A manual inventory system requires the employees to write down the items sold during a single work day. This can be a difficult task, as one employee may lose the list of items sold or another may forget to write down a sale. decree Supplies, A manual inventory system does not update at the end of the day with updated inventory counts. This means you must go through the inventory items each time you need to place an order for new raw materials, products or supplies for the inventory.This can be a time consuming process, as you will physically have to go through each product box and browse through the items. 2. 4 The prop osed inventory management system This is an automated inventory management system where all transactions are done electronically. In this, when a customer picks a product from stock takes it to the checkout assistants. Then the checkout assistants use bar scratch readers to scan purchases which are linked to the application program that uses a bar code reader to find the price of the item from the product database and so the stock is automatically reduced by the system.The program then reduces the number of such items in a stock and displays the price on the cash register. And customers details are recorded. Most companies use inventory management to keep stock items separate from similar goods this allows management to determine which items are selling and which items need to be reduced from inventory based on poor sales. Saxons 2003) 2. 4. 1 Benefits of the proposed system I. Optimize the security and validity of the number of supplies, sales, purchases, expenses every month. Ii . Easier tracking down the purchases, expenses and inventory records. Ii. Support for inventory management that helps record and track materials on the basis of both quantity and value. Iv. Uses slight of time for the accessing data or information. V. All data or information that currently stored in the drawers or racks will be transfer to the database system that will be safely saved in the computer. CHAPTER THREE look into METHODOLOGY 3. 0 Introduction This chapter contains the research design, cosmos study, sampling design, data collection and system analysis. A qualitative research will be used by the research. . 1 System investigation This will involve investigating the weaknesses of the system where the system investigation techniques like case diagrams will be used. Case diagrams depict the systems operation where they demonstrate system processes. Questionnaires given to a large number of users Formal interviews with selected key personnel law-abiding a sample of users as they go about their daily tasks with the current system Analyzing existing documents to understand what data is created and how it is then manipulated by the system. . 2 Population study The study area was Divine supermarket and the study population consisted of the manager, and staff and customers. The sample size 30 respondents were interviewed with the use interviews, questionnaires and observations 3. 3 Data collaborateing techniques 33. 1 Interview This will involve face to face direct conversation were questions and answers where he main theme. The detective will on devise the users directly in order to concur comments and notes about the current supermarket inventory management system.The interview questions will be designed in line with the objectives Of the study . The interviewees mentioned the problems that where encountered in the use manual system and withal gave the possible causes of the problems which where faced. It is unlikely that a single interview with a user will cover everything the analyst needs to know. Therefore part of the plan should include 3 interview types I. An initial interview This interview is to scope out the overall problem that the new system is to solve and any shortcomings in the current system.This interview provides the analyst with a context for the project. This information is recorded in the definition part of the the requirements document ii. Gather facts interview The initial interview allowed the analyst to have a view of the project and capture to understand what needs to be done. This second interview is intended to gather detailed information about the system. This information helps build up the potation requirements document iii. Final interview The draft requirements document has been written.This interview goes through the relevant part of it with the interviewee (who could be user, management or customer). They confirm that the requirement document is correct or they provide feedback if any chan ges need to be made. 3. 3. 2 Observations. This will include observation of the services of the current system. The researcher will use this process to verify the data collected from the preceding(prenominal) methods and also to capture some more data that could have been ignored. And will be done by looking at the systems performance of the supermarket. Methods of observation could be either direct or indirect. . Direct. As in school term next to the user and viewing work done. This has the advantage f being able to ask questions as you go along but has the wrong of users being uncomfortable with someone looking over their shoulder. This may lead to people carrying out the task as it should be done sort of than how they really do it. Ii. Indirect With their permission, users could be viewed with remote video cameras. This avoids the cumbersomeness of being right next to them but it has the disadvantage of being less able to ask questions on the spot.It is also more costly to s et up and may be impractical in open-air environments (for instance fire-brigade or ambulance systems perhaps). 3. 3. Questionnaires The questionnaires were closed ended to enable the respondents to understand them and answer them fitly with ease. It will include the liker scale that is Agree, strongly agree, not sure, disagree, and strongly disagree. I. unkindly questions (multiple choice), These are easy to analyze but the choices provided must be different enough to make it simple for the user to select one. They must also include the most relevant choices. I. Open questions, these offer the chance to obtain more detailed answers and to seek opinions. They are however more difficult to analyze than closed questions and people may not provide useful answers. 3. 4 System analysis This will involve careful analysis and study to understand how the designed system would differ from the old system. It describes what system should do so as to satisfy the needs of the user. It will als o involve study of sets of interacting entities, including computer systems analysis. This field is closely related to requirements analysis or operations research.It is also an explicit formal inquiry carried out to help someone (referred to as the decision maker) identify a dampen course of action and make a better decision than he eight otherwise have made. This will be done in form of expressing responses as squares correlation of the population and by use of frequency distribution tables and SPAS. 3. 5 System design This will involve a detailed specification of the computer-based solution to the above-mentioned requirements. Context diagram, Data persist diagrams and entity relationships diagrams will be used for designing the proposed system. . 5. 1 Data fall down Diagram The DEED Diagram for Inventory Management System is a data flow diagram of graphical representation and commonly used also for the visualization of tortured design data processing through an information s ystem, its an important technique for modeling process aspects with a systems upper-level detail by showing what kinds Of data will be/how to arousal and Output from the system, where the data will come from and go to by sequentially, and where the data result will be stored through functional transformations.